Abstract Submissions

AAPOS 46th Annual Meeting

Virtual Meeting


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Abstract Submissions

Important Dates

  • Electronic Abstract Submission Opens: August 16, 2019
  • Deadline for Abstract Submission: September 11, 2019 (8pm EDT)
  • Deadline for current fellows to submit final abstract directly to Maria Schweers: October 25, 2019 (see below for more information)
  • Notification of abstract acceptance: November 25, 2019

An optometrist may attend the AAPOS Annual Meeting if he/she is:

  • An invited speaker on a symposium or an author on a selected poster or paper

AND

  • A member of the American Academy of Optometry





Deadline for Fellows

The AAPOS Program Committee is aware of the difficulties encountered by fellows when submitting an abstract for the annual AAPOS meeting. The fact that fellows begin in July, coupled with the increasing regulatory processes imposed by IRBs, can make it difficult for a new fellow to submit a completed and detailed abstract by mid to late September or early October. The reason this date is chosen is that the Committee reviews and grades abstracts prior to the AAO Annual Meeting where final decisions are made during a face-to-face meeting of the Program Committee. CME application is then generally completed by early December as we want to ensure that all abstracts get full CME credit for our members.

The Program Committee will assist fellows in this regard by offering two possible routes for abstract submission:

  1. The conventional route as currently stands. For the 2020 meeting, the fellow would submit his/her completed abstract by the regular deadline of September 11, 2019. Fellows are encouraged to use this mechanism whenever possible.

  2. Delayed deadline of October 25, 2019. To accommodate this route:
    • The Program Chair will save a pre-selected number of paper and poster positions for potential fellow presentations.
    • The fellow is still required to submit an abstract with at least the title and purpose by the September 11, 2019 deadline with completed financial disclosures forms for each author. He/she would then click a box on the electronic submission form stating that this is a fellow presentation and that the final version will be submitted to Maria Schweers by the October 25, 2019 deadline.
    • A statement from the fellowship director verifying that he/she is a current fellow and that appropriate IRB submissions and data collection and analysis are underway will be required.
    • Although this route of submission carries an obvious advantage to the fellow in having more time to submit a completed abstract, it is possible, depending on the number and quality of standard versus late submissions, that a later submission may result in a lower chance of the abstract being accepted.

Refunds

All meeting registrations will be refunded minus the $100 administrative fee. There is no need for you to call or email the San Francisco office in order to cancel your meeting registration—it will be done for you. Please allow time for your meeting registration to process through your credit card company.

Fellowship Research Award

Overview

To be awarded annually if a suitable candidate is identified. Winner to receive a cash award of $750. Additionally:

  • Annual Meeting registration fees are waived.
  • Recipient can only win the award once.
  • Applicant must be current fellow, or within one year following completion of fellowship.
  • Applicants must be from an approved fellowship position.
  • Applicants can apply by checking the abstract form at the time of submission.
  • Research committee to select top candidates for review, final selection, and winner announcement at the annual meeting.