Policy Agreements

AAPOS 46th Annual Meeting

Virtual Meeting


Policy Agreements

Display and Distribution

AAPOS has retained exclusive use of the meeting facility to enable registered attendees to participate in AAPOS-sponsored educational and informational activities. Display or distribution of non-sponsored (printed materials) information or advertising (other than job postings on the community board) in or on the property of the meeting facility, except in exhibit booths, is prohibited. AAPOS members or organizations may submit requests to the AAPOS Board of Directors and Executive Vice President at least 45 days prior to the AAPOS meeting for consideration of permission to distribute or display materials at AAPOS meetings. In rare instances, the AAPOS Board of Directors and Executive Vice President will grant such permission. Violation of this policy will result in confiscation and disposal of the material. Individuals who violate this policy may be asked to leave the premises.

Meeting organizers for AAPOS co-branded meetings or meetings/conferences with an AAPOS symposium, can submit one slide to be included in the AAPOS rotating slides at the AAPOS Annual Meeting. The slide must be submitted two weeks (14 days) prior to the AAPOS Annual Meeting. Requests to add slides onsite at the meeting will be denied.

Code of Conduct

AAPOS strives to promote an environment of respect, fairness, integrity and inclusiveness. AAPOS members and guests who attend AAPOS sponsored events including scientific sessions, governance meetings and social events, agree to show respect to others by refraining from demeaning, discriminatory, derogatory, abusive or unethical behavior or speech.

The AAPOS board reserves the right to censure and/or remove any member or guest who does not behave in accordance with these standards.


All meeting registrations will be refunded minus the $100 administrative fee. There is no need for you to call or email the San Francisco office in order to cancel your meeting registration—it will be done for you. Please allow time for your meeting registration to process through your credit card company.